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Showing posts with label Interpersonal. Show all posts
Showing posts with label Interpersonal. Show all posts

SWOT Analysis for Skills Development in Employees

SWOT Analysis

SWOT Analysis for Skills Development in Employees

By Dr. Lalit Kumar Setia |  @drlalitsetia  |  drlalitsetia@gmail.com  |  September 8, 2018 7:50 p.m. PDT
The strengths and weaknesses are those internal abilities on which basis, a person is either able or not able to achieve a specific objective. Which things are not in the control of a person are known as opportunities and threats. If there are weaknesses (lack of internal abilities) in a person and he gets chances from external environment to eliminate the weaknesses, those chances will be known as opportunities. The strengths of a person makes him skilled and he becomes capable to earn money.

Commitment for achieving Goal: 

If you have decided that this is my goal and that will definitely be achieved by me. Then you will be more attentive because accordingly you will build your staff, connections, network and you will be ready to go through the required steps for achievement of goals.  

Communication Skills: 


It is must to examine and identify the level of communication skills. Effective communication skill is considered as strength while lack of communication skill considered as weakness. The communication skills help each individual to state his problem in a proper way either in written mode or in verbal state. If a person is able to sort out his complaints or problems by discussion with others, then your communication skills are effective.

Interpersonal Skills:




These are also known as negotiation skills. Through these skills, a person utilizes his abilities by his speech and transforms the things according to his requirements. In a certain situation of conflict, a person identifies the root cause of the conflict and then using interpersonal skills, the person transforms the situation in his favour; that is the real use of interpersonal skills.

Caring Nature: 




Suppose any work is stopped and you are also unable to do that work. If you are of caring nature, then your colleagues and staff will definitely support you and they will also help you in getting the work done. But if you are not equipped with caring nature then your image will be dented in the minds of others. Even if you are competent to perform a task, the others will intervene to make your work suffered. That can also be happened due to lack of caring skills.

Knowledge of rules:  




If you are equipped with this strength, then more than 50% work becomes easy in government offices. You will remain conscious what should be done and what should not be done. If you are not enough aware of rules, then you are unconscious about the rules and in such case, if something wrong is happening in your office, even then you will not be able to realize the wrong things being happened.

Interpretation Skills:




Suppose you received a circular but you have doubt in interpreting the written content of the circular. Means you are unable to interpret either the terminology is difficult or your perspective is different and you have doubt to interpret the real sense of the circular. The circular contains such words which are deriving multiple meanings. Normally, such circulars are issued in offices and in that case, the sense of letter is mis-interpreted by the employees in order to get their work done as per their convenience. The intention or objective behind each issued circular, order, or letter is normally hidden and doesn’t communicated by the government. Because the objective is not known or silent for the employees, it becomes impossible to clearly interpreted the letters. In case, an employee is well equipped with the interpretation skills then to a great extent, he becomes successful in clearly interpret such letters.

Maintenance of Daily Expenditure:




If you keep the track record of day to day expenditures being spent in your office, then you will be able to accurately estimate the budget for the next financial year. Generally, what happens in offices during budget estimation, just pick the estimates sent in previous year, add 10% or 20% more in the same amounts and then send as current year’s budget estimates. But in case, an office maintains record of day to day expenditures properly then that record helps in accurate estimation of the budget. If the statements are available of monthly expenditures, quarterly expenditures then the head of office can confidently state that next year, my office expenditures will be approximately of such and such amount.

For example, let us take an example of your domestic expenditures. Suppose you get the salary and then require to estimate how much to save and how much to spend in the beginning of the month. If you are maintaining the record of your monthly expenditures, then you can save & invest a particular amount in the beginning of the month and even you will not face any problem during the month due to such saving. But if you have no record of monthly expenditures, then there will be no problem. However, a person should keep a margin of safety for uncertain activities which can happen. For example, in case of inflation, it is possible that the monthly expenditures during a particular month exceed than the previous month. 

You may have seen the process of estimating the amount going to be incurred in a work contract. When you invite a tender if the tender is of one year. The firm or vendor applying for the quote always keep in mind those factors which can create the sufferings in execution of the contract and keeps a margin of safety to contain such uncertainties. The firm or vendor quantifies various risks related to quality control, inflation and for each risk, a certain amount is added in the quote, so that the chances of loss from that work contract can be reduced. The process of quantifying the risks and adding value in quote. Similarly, a head of office can also keep a margin of safety in estimating the budget for the official works. However, if there is proper record of actual expenditures available with the head of office, then he can more accurately estimate the amount of expenditures.

Today, all participants have completed the SWOT Analysis, this analysis can be done at any time in future even with sitting in your offices. After such analysis, you be aware how to know the strengths and weaknesses. The SWOT analysis also tells you where you require to improve your internal abilities.

How to collect data and information:



if you are committed and you are conscious regarding your incompetency or weaknesses. After being conscious (i.e. aware of your incompetence), you require to gain knowledge in the concerned area. Without knowledge, the commitment is useless. The commitment works after gaining knowledge. It is commitment that transforms the knowledge into the skill. When a person become habitual for a particular work by performing it again and again; then it becomes part of his personality known as attitude. There are three terms i.e. K, S, A. These terms are related to training, Knowledge, Skills, and Attitude. If you have knowledge and you adopt the knowledge in practice, it will become skill. After gaining the skill, when practice become too much that the skills imparted in the personality in the form of habit, it becomes attitude. In order to build up the image and realize success in life, a person should enhance all the three. These three things are so powerful that a person can become from Zero to Hero; given the person took these three things seriously and gain with concentration and commitment.
After SWOT Analysis, the areas of weaknesses which are due to lack of knowledge, then the areas are required to be improved through gaining the knowledge by exploring the internet.
There are two things which are most popular to gain knowledge through internet i.e. Google and Youtube.


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