SWOT Analysis for Skills Development in Employees
The
strengths and weaknesses are those internal abilities on which basis, a person
is either able or not able to achieve a specific objective. Which things are
not in the control of a person are known as opportunities and threats. If there
are weaknesses (lack of internal abilities) in a person and he gets chances
from external environment to eliminate the weaknesses, those chances will be
known as opportunities. The strengths of a person makes him skilled and he becomes capable to earn money.
Commitment for achieving Goal:
If you have
decided that this is my goal and that will definitely be achieved by me. Then
you will be more attentive because accordingly you will build your staff,
connections, network and you will be ready to go through the required steps for
achievement of goals.
Communication Skills:
It is must
to examine and identify the level of communication skills. Effective
communication skill is considered as strength while lack of communication skill
considered as weakness. The communication skills help each individual to state
his problem in a proper way either in written mode or in verbal state. If a
person is able to sort out his complaints or problems by discussion with
others, then your communication skills are effective.
Interpersonal Skills:
These are
also known as negotiation skills. Through these skills, a person utilizes his
abilities by his speech and transforms the things according to his requirements.
In a certain situation of conflict, a person identifies the root cause of the
conflict and then using interpersonal skills, the person transforms the
situation in his favour; that is the real use of interpersonal skills.
Caring Nature:
Suppose any
work is stopped and you are also unable to do that work. If you are of caring
nature, then your colleagues and staff will definitely support you and they
will also help you in getting the work done. But if you are not equipped with
caring nature then your image will be dented in the minds of others. Even if
you are competent to perform a task, the others will intervene to make your
work suffered. That can also be happened due to lack of caring skills.
Knowledge of rules:
If you are
equipped with this strength, then more than 50% work becomes easy in government
offices. You will remain conscious what should be done and what should not be
done. If you are not enough aware of rules, then you are unconscious about the
rules and in such case, if something wrong is happening in your office, even
then you will not be able to realize the wrong things being happened.
Interpretation Skills:
Suppose you
received a circular but you have doubt in interpreting the written content of
the circular. Means you are unable to interpret either the terminology is
difficult or your perspective is different and you have doubt to interpret the
real sense of the circular. The circular contains such words which are deriving
multiple meanings. Normally, such circulars are issued in offices and in that
case, the sense of letter is mis-interpreted by the employees in order to get
their work done as per their convenience. The intention or objective behind
each issued circular, order, or letter is normally hidden and doesn’t
communicated by the government. Because the objective is not known or silent
for the employees, it becomes impossible to clearly interpreted the letters. In
case, an employee is well equipped with the interpretation skills then to a
great extent, he becomes successful in clearly interpret such letters.
Maintenance of Daily Expenditure:
If you keep
the track record of day to day expenditures being spent in your office, then
you will be able to accurately estimate the budget for the next financial year.
Generally, what happens in offices during budget estimation, just pick the
estimates sent in previous year, add 10% or 20% more in the same amounts and
then send as current year’s budget estimates. But in case, an office maintains
record of day to day expenditures properly then that record helps in accurate
estimation of the budget. If the statements are available of monthly expenditures,
quarterly expenditures then the head of office can confidently state that next
year, my office expenditures will be approximately of such and such amount.
For
example, let us take an example of your domestic expenditures. Suppose you get
the salary and then require to estimate how much to save and how much to spend
in the beginning of the month. If you are maintaining the record of your
monthly expenditures, then you can save & invest a particular amount in the
beginning of the month and even you will not face any problem during the month
due to such saving. But if you have no record of monthly expenditures, then
there will be no problem. However, a person should keep a margin of safety for
uncertain activities which can happen. For example, in case of inflation, it is
possible that the monthly expenditures during a particular month exceed than
the previous month.
You may
have seen the process of estimating the amount going to be incurred in a work contract. When you invite a tender if the tender is of one year. The firm or
vendor applying for the quote always keep in mind those factors which can
create the sufferings in execution of the contract and keeps a margin of safety
to contain such uncertainties. The firm or vendor quantifies various risks
related to quality control, inflation and for each risk, a certain amount is
added in the quote, so that the chances of loss from that work contract can be
reduced. The process of quantifying the risks and adding value in quote.
Similarly, a head of office can also keep a margin of safety in estimating the
budget for the official works. However, if there is proper record of actual
expenditures available with the head of office, then he can more accurately
estimate the amount of expenditures.
Today, all participants
have completed the SWOT Analysis, this analysis can be done at any time in
future even with sitting in your offices. After such analysis, you be aware how
to know the strengths and weaknesses. The SWOT analysis also tells you where
you require to improve your internal abilities.
How to collect data and information:
if you are
committed and you are conscious regarding your incompetency or weaknesses.
After being conscious (i.e. aware of your incompetence), you require to gain
knowledge in the concerned area. Without knowledge, the commitment is useless.
The commitment works after gaining knowledge. It is commitment that transforms
the knowledge into the skill. When a person become habitual for a particular
work by performing it again and again; then it becomes part of his personality
known as attitude. There are three terms i.e. K, S, A. These terms are related
to training, Knowledge, Skills, and Attitude. If you have knowledge and you
adopt the knowledge in practice, it will become skill. After gaining the skill,
when practice become too much that the skills imparted in the personality in
the form of habit, it becomes attitude. In order to build up the image and
realize success in life, a person should enhance all the three. These three
things are so powerful that a person can become from Zero to Hero; given the
person took these three things seriously and gain with concentration and
commitment.
After SWOT
Analysis, the areas of weaknesses which are due to lack of knowledge, then the
areas are required to be improved through gaining the knowledge by exploring
the internet.
There are
two things which are most popular to gain knowledge through internet i.e.
Google and Youtube.
*Copyright
© 2018 Dr. Lalit Kumar. All rights reserved.
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