How does Unique Code of Payee work?

 How does Unique Code of Payee work?

-Dr. Lalit Kumar

In Government, it is expected that the payments are made directly in the bank account of the beneficiaries/payees. This is implemented in Government to contain corruption. However, there are transactions where the instructions for making direct payment to the account of beneficiaries/payees are not being compliant. For example, a few departments are maintaining bank accounts with the title of ‘Designation’ of Head of Department or Head of Office and use these bank accounts to transfer money to the beneficiaries/payees. Firstly, the funds/money are drawn from treasuries and deposited in such bank accounts and thereafter, it is transferred to the accounts of beneficiaries/payees with the help of Demand Draft or Cheque or EFT.

Why it is wrong to maintain Bank Account by Government Offices?

Let us understand it with the help of an example. Suppose it is required to make payment to Mr. A by the Government from time to time. The right way is to transfer the amount directly from the treasury to the account of Mr. A whenever there is a need to make the payment. But the Head of Office started a bank account and draws the money from the treasury and keeps it in the bank account. Whenever it is required to pay an amount to Mr. A, then it is paid directly with the help of a cheque/demand draft/EFT from the bank account. Why it is wrong? The Financial Rules of Government restrict for parking of funds in a bank account even for a small-time duration i.e. the duration from the day the amount is drawn from the treasury to the day it is paid to the beneficiary/payee. The accurate method is to form a Unique Code of Payee (UCP) of the beneficiary/payee which will be used to identify the correct account to transfer the amount directly from treasury after processing of payment from DDO to Treasury Officer and from Treasury Officer to Treasury Bank.

Exceptions, where it is required to maintain Bank Account by Head of Office

The Government through Finance Department may consider the exceptional circumstances where it is required to open and operate a bank account in the name/designation of an Officer for certain specific transactions. The detailed proposal may be sent by the office where it is required to open and operate a bank account with details of circumstances. In Haryana State, such instructions were issued on 2^nd December 2011 for the closing of bank accounts that are opened without seeking permission of the Finance Department Haryana.

Electronic Payment System (EPS)

For implementing Electronic Payment System (EPS), it is required that all the beneficiaries/payees have their bank accounts and the details are communicated to the treasuries so that a Unique Code of Payee (UCP) is issued to the payee. It is most important to ensure that accurate PAN number and banking details are entered in each UCP, to safeguard the system from frauds on part of concealment of income from the income tax department, a UCP without PAN number may be allotted only in cases where the annual income of the payee is not made him liable to pay any income tax and provisions of TDS are also not attracted in payments to the payee. Such declaration should be done by the Drawing and Disbursing Officer (DDO) before allocating the UCP without mentioning the PAN number.

Unique Code of Payee (UCP) for containing Corruption

In January 2012, the Haryana Government ensured proper implementation of the Electronic Payment System (EPS) and directions issued to the treasury officers to pass the bills to the extent possible with using EPS instead of the issue of cheques. However, where the EPS is not possible due to any fault in the system or other reason, the cheques may be issued.

For containing corruption, the payees are asked to open a bank account and provide the details to the Drawing and Disbursing Officer (DDO). The DDO provides the banking details of the payees for allotment of UCP in the system. It is the responsibility of the DDO to ensure that correct details of PAN, PRAN, and GPF numbers are provided by the payee. In October 2011, the Haryana Government beautifully implemented the UCP in most of its treasuries and sub treasuries.

Payment of NPS Contribution through EPS

In July 2012, the Haryana Government decided to transfer the NPS contribution through EPS instead of the cheque to the trustee bank of NPS. The NPS ‘Subscriber Contribution Form’ is attached with the NPS bill and a token of the bill is given in Form Code 14 in Pension Module. The unique code of the trustee bank is CN0L1O generated in DDO code 0765. After the transfer of the NPS amount, the treasury officer follow-up the status of the file on the site of NSDL.

*Copyright © 2021 Dr. Lalit Kumar. All rights reserved. 

This article is written by Dr. Lalit Kumar Setia; a renowned author and trainer. He completed his Doctorate in Commerce from Kurukshetra University Kurukshetra and MBA in Information Technology from GJU, Hisar. He also wrote two books, 15 research papers, and organized more than 200 Training Courses during his working period since 2006 in Haryana Institute of Public Administration, Gurugram. The article was published on 24th September 2021 and last updated on 24th September 2021. The writer can be contacted on lalitkumarsetia@gmail.com 

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Pension under Employees Provident Fund EPF

 Pension under Employees Provident Fund EPF

-Dr. Lalit Kumar Setia

The Employees Provident Fund (EPF) is known as Retirement Fund for the employees associated with EPF. Every month a portion of the salary of an employee is deducted by the employer and deposited in his/her UAN (Universal Account Number) allotted by Employees Provident Fund Organization.

Amount of EPF and EPS

The amount of Employees Provident Fund EPF is increased every month with the contribution from salary of employee (i.e. 12% of the basic salary) and the contribution of employer is generally equivalent to the employee’s contribution. A portion of employer’s contribution i.e. 8.33% of the basic salary, is credited to the Employees’ Pension Scheme EPS. Suppose an employee is getting salary of Rs. 10000, then Rs. 833 will be deposited in his EPS every month by the employer i.e. 8.33% of the Basic Salary of employee. If salary is Rs. 15000, then Rs. 1250 will be credited. If salary is above Rs. 15000, then also maximum contribution to the EPS is up to Rs. 1250 per month.

The maximum amount of EPS contribution is 8.33% of basic salary (max. Rs. 15000) i.e. Rs. 1250 per month.

Who receives the Pension under EPS?

Only the employees registered in EPF and whose contribution is received for at least 10 years regularly, are entitled for pension. Generally, the amount of pension is given at the age of 58, not before that age. However, if an employee fills the form 10D then he can take the pension from the age of 50 years also. In case of death of an employee whole tenure of service is less than 10 years, then the amount of pension can be withdrawn in the year, in which the employee be of 58 years’ age. There are four types of pension provided by the EPFO:

a. Superannuation Pension:

It is provided to an EPFO subscriber at the age of 58. The employee may be in service or may not be in service, he is entitled for the superannuation pension. He has to fill form 10D for applying the pension.

b. Reduced Pension:

If an employee left the service, then he can start taking of pension from the age of 50 years. Such pension is provided as reduced pension. An EPF subscriber who made an active pension contribution in EPF for 10 years or more; can withdraw early pension if he or she has attained the age of 50 but is less than 58 years.

The pension amount is reduced to a rate of 4% per year until the employee reaches the age of 58 years.

Firstly original pension amount will be calculated and then a percentage (i.e. 4% per year) will be reduced from the original pension. Suppose an employee decides to take the reduced pension in the age of 54 years that is 4 years earlier than of 58 years. Then the pension will be reduced by 16%. If original pension is Rs. 5000 then he will be provided Rs. 4200 per month.

c. Disablement Pension:

If an employee becomes disabled and leave the service due to total or permanent disablement; then he is provided disablement pension. From the date of disablement, the employee gets pension paid for lifetime. The member will be required to have a medical test to ascertain that he/she is not fit for the work that he/she was doing before getting disabled.

d. Widow and Children Pension:

If an employee is died and the spouse and children are provided pension from the EPFO, then it is known as Widow and Children Pension. Such pension is provided to the spouse of died employee till the death of spouse or remarriage of the spouse. The minimum pension is Rs. 1000 per month and the amount of calculated according to Table C of EPS (i.e. the amount of pension which would have been admissible as if employee had retired on the date of death).

In case, the employees is decreased then the surviving children receive pension, in addition to the widow pension. This pension will be applicable till the age of 25 years of the children, maximum paid to two children. The amount will be 25% of the widow pension amount.

e. Orphan Pension:

If an employee is died and there is no surviving spouse. Then his son or daughter becomes orphan. Then up to the age of 25 years, the son or daughter is entitled for the pension. Such pension is known as Orphan Pension. It is an amount i.e. 75% of the widow pension.

f. Nominee Pension:

If an employee has no spouse and no children and he declares nominee by filling form 2(R) then the nominee is provided pension.

g. Dependent Parent Pension:

If an employee has no spouse and no children and he also not declared anyone to be nominee; then the dependent father or mother provided the pension after the death of the employee.

d.

Amount of Pension under EPS

After retirement the amount of pension under EPS is minimum Rs. 1000 per month and maximum Rs. 7500 per month. How it is calculated?

The monthly pension is equal to Salary multiple by years of EPS contribution and divided by 70. Suppose an employee’s pensionable salary is Rs. 15000 per month during the last five years of his tenure of service.

The pensionable salary is average monthly salary received by an employee in last 60 months before he/she decides to exit the EPS.

Then the monthly average salary of last five years will be Rs. 15000. If an employee works for 35 years, then his pension will be

(15000x35)/70 = Rs. 7500 per month which is maximum pension.

Because the contribution to EPS is based upon the salary up to Rs. 15000, the pension cannot exceed Rs. 7500 per month.

What will happen if upper limit of Rs. 15000 is removed?

The limit of Rs. 15000 may be removed and in case, it happens, then the amount of pension will be increased. For example, if the average salary of last five years is. Rs. 42000 and the employee worked for 30 years, then the pension will be (42000x30)/70 i.e. 18000 per month.

*Copyright © 2021 Dr. Lalit Kumar. All rights reserved. 

This article is written by Dr. Lalit Kumar Setia; a renowned author and trainer. He completed his Doctorate in Commerce from Kurukshetra University Kurukshetra and MBA in Information Technology from GJU, Hisar. He also wrote two books, 15 research papers, and organized more than 200 Training Courses during his working period since 2006 in Haryana Institute of Public Administration, Gurugram. The article was published on 24th September 2021 and last updated on 24th September 2021. The writer can be contacted on lalitkumarsetia@gmail.com 

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