Translate

Accounting Financial Procedures in Haryana Government

 Accounting Financial Procedures in Haryana Government

-Dr. Lalit Kumar Setia

Accounting and Financial Procedures in Haryana Government

There are three types of funds were maintained:

1.    Consolidated Fund:

All the receipts and payments which are done through the treasury, are come under the Consolidated Fund. Only powers are granted to withdraw the money, as per the sanctioning authority. The budget is used for taking the approval of the public/citizens through their representatives. The budget document is prepared every year and submitted to the FD by 31st December of the previous year. For example for FY 2022-23, the proposed budget should be submitted by 31st December 2021. After getting the budget proposal from all departments, it is presented in the assembly/parliament and the amount is allocated by 31st March of the last year. In the field office, firstly BM-10 is prepared. Thereafter BM-2 is prepared. The DDO (HoO) will send the BM-2 to the Budget Controlling Officer (Mediators between HoO and HoD) èBudget Controlling Authority (Head of Department) èFD

The FD will prepare the consolidated form of The budget proposal and the same is converted to the Budget Speech. After allocation of the budget, the same is communicated from top to bottom.

FM èFDèBCAèBCOèDDO.

How to spend sanctioned Budget:

Seek Administrative and Financial Sanction / approval.

In each department, there are delegated powers for sanction of expenditure.

HoO – 5000 (for recurring exp.) and 10000 (for non-recurring exp.)

HoD – 50000 (for recurring exp.) and 100000 (for non-recurring exp)

FD – Full Power

If the amount of expenditure is more than the the capacity of sanctioning authority then the file will be sent to the next competent authority. In such a case, if the amount of expenditure is bifurcated into two amounts for taking the sanction at the lower level and spend the same. Then it will be considered financial irregularity, known as Split-Up Case.

Delegation of Financial Power

To speed the work of the office, generally the HoD delegates its financial powers to the HoO or Mediators.

Similarly, the FD also enhanced the powers of HoD with delegation. For example:

Suppose FD increased the power of HoD to 500000 from 100000.

HoD increased the power of HoO to 100000 from 10000.

Can HoD increase the powers of HoO further up to his delegated powers?

No. The rule is “The delegated powers cannot be further delegated”.

èAfter getting the approval of the expenditure to be done, from the competent authority

Firstly prepare the estimated expenditure in figures either with the help of approved sources or GeM or amount spent in earlier purchases.

Procure Goods / Services / Works.

Mode of Procurement:

èApproved Source èIf the items are available with the approved sources then we have to procure from them. In such as no audit objection can be raised towards the payment authority. The list of approved sources is available on https://dsndharyana.gov.in/

The Approved Source can be denied or by-pass on three parameters:

a.     The supply of the item is not available with the approved source. (No Objection Certificate / Non Availability Certificate).

b.    In case, directions from the HoD received or approval is taken from HoD to procure the items from market.

c.     In case of emergency, when there is no time to approach Approved Source and permission is granted by the Competent Authority to procure directly from the market.

Procurement from Market (Mode of Procurement in Market)

Online – Government e-Marketplace – GeM

·       Direct Purchase  - Up to 25,000

·       L-1 Purchase – 25001 to 500000

·       Online Bidding / Reverse Auction – Above Rs. 500000

Offline – Physical Market where orders are put-up in physical mode.

·       Without Quotation – Up to 10000

·       With Quotation – 10001 to 100000

·       e-Tender – Above 100000

For Direct Purchase / Without QuotationèNo Comparison is required.

For L-1 Purchase / With Quotation èAt least three prices are required.

For Online Bidding / RA / e-Tender è At least three bidders are required.

Spend the money and procure the goods.

The goods will be received by the Store in-charge / Care Taker (Store). He will inspect the items with the specifications given in the bill. If the items are not as per specifications, no entry in the stock register will be made and the items will be returned.

After finding the accurate specifications, he will accept the items and record the same in the Store register/stock register.

The bill will be sent to the Finance branch for payment. The voucher will be taken upon the concerned file and approval of payment will be taken.

After taking the approval of payment, the payment will be made to the supplier.

The items will be used to the concerned who demanded earlier.

2.    Contingency Fund

The expenditure which is unforeseen at the time of budget and required to be spent in the office, are met from the Contingency fund which is maintained at the disposal of the governor of the state. It is basically an imprest account.

3.    Public Accounts

The expenditure which is neither related to Consolidated Fund nor related to Contingency fund, is maintained in Public Accounts.

GIS, PPF, NPS, GPF, EPF etc.

For public accounts, there is an authority to monitor the expenditure which is independently allowed to create wealth.

The payments from these accounts are made as per the norms of the Government.

Payments and Receipts in Haryana Government:

èDigital Vouchers – We are supposed to scan and upload all the vouchers related to payment. In e-Billing (Maker Login).

èPayments are done directly in the account of the recipient with e-Billing UCP mode.

èThe Maker login is used to make the bill and the Checker login is used to verify the bill and the TO login is used to process the payment in the account of the payee.

èThere are two types of payments – Pay Bills (Basic Pay, DA, LTC, Arrears) and Other Bills (Medical Reimbursement, TA, Contingency Bills Payment, Personal Ledger Account related payments, and GPF Advances).

èChecker is generally DDO and the maker is a government employee supposed to support the checker for making bills.

èThe government has issued instructions for the non-maintenance of the bank account or in other words, without the permission of FD, an office cannot open and maintain a bank account for its payments or receipts.

Receipts in Haryana government:

e-GRAS è

there is a checker login for the DDOs and no maker login. The whole responsibility w.r.t. timely deposit of revenues and cash collections lie with the DDO.

In e-GRAS è

Citizen Login – 

Any person can deposit an amount directly in the receipts head of government and that receipt will be used for the entry in the cash book by the departments.

Checker Login - Checker password of e-Billing is used for it.

Next Page - Responsibilities of Head of Accounting Organizations

No comments:

Post a Comment

Happy to hear from you. Please give your comments...

Auto_1

Horizontal Responsive1

Popular Posts

LoP_1

Special Offer!

Funny Baba

Free Seminars

Featured post

Dr. Lalit Setia CV

Free Notes

Tips to Grow

Earn Money

Popular Posts

Free Download

Tax Saving

Fun in Life

Labels

Professional Guidance Government Income Tax Tax Deduction at Source General Knowledge Important Questions Income Tax TDS Accounting Deduction Governance Haryana Income Tax Return Latest Questions Competitive Examination Current Affairs Drawing and Disbursing Officer Audit Auditing Covid Financial Financial Management Financial Terminology Goods and Services Tax India Knowledge Lalit Kumar Lalit Kumar Setia Money Skills Tax Planning Virus Accounts Attitude Banking Compliance Currency Economic Problem Employee Facts Free Notes Functions GST Government Accounting Government eMarketplace Incomes Information Interest Omicron Virus Organization Payment Science Scientific Causes Section 80C TDS on GST Tips Tricks Very Important Questions answers Administration Advance Tax Anti-Virus Automatic Back Up Balance Sheet Bitcoin Certificate of TDS Computer Control Corruption Creativity Cryptocurrency DDOs Deductions Deductor Deductors Development Dr. Lalit Kumar Duties EPS Economy Employer English Evaluation Example Expenditure FAQs Finance Financial Accounting Financial Administration Financial Control Frustration GeM General Studies Geography Google HRA Information Technology Investment Life Management Meditation Omicron Performance Planning Positivity Process Procurement Public Public Administration Public Services Purchase Matters Questions on General Studies Resources Resume Saving Services Stress Success System Tax Collection Taxable income Technique Technology Tender Training Trust 26AS 80GG 80GGC AIS Statement ATM Abatement Abbreviations About Dr. Lalit Setia Accountant's Duties Accounting Heads Accounting Standards Accounts Branch Accrual Accumulated Fund Act Action Administrative Admissibility of DA Advance Allowance Almighty Amalgamation Amazon Amount Amrapali Group Android Annual General Meeting Annual Information Statement Anomaly Anti-Corruption Anti-virus Protection Antonyms Appraisal Appreciation Arbitrator Arrears Articles of Association Asset Auctio Audit concerns in procurement Automated Teller Machine Automatic Teller Machine Autorised Capital Average Award Bad Debts Balance of Payments Bankrupt Barter Benchmark Bhagat Prahlad Bid Bikaner Bio-Data Bitcoins Bitcoins Network Block Chain Blood Breathing Bribe Buddha Budget C M Window CV Canada Cards Caring Nature Cash Book Cash Flows Central Bank Chapter Character China Clerks Commitment Common Man Communication Communization Competitive Examinations Computation Computer Virus Computerization Conflict Contacts Contribution of Employees Corona Crime Crude Oil Culture Curriculum Vitae Custody Cyber Cybercrime Data Dearness Allowance Debit and Credit Decision Making Deduction under section 80GG Delay in Service Delhi Department Dera Sacha Sauda Desktop Devices Digital Transformation Double Click Double Entry System Dr. Lalit Setia EPF Earnest Money Deposit Earning Money Economic Growth Electronic Payment System Employment Energy Solutions Environment Evasion Examination Exempt Exemption Exemptions Expenditures Experience Exploitation Facebook Failure Festivals Final Accounts Financial Rules Financial Statements Formula Frauds Games General Generation Gap Goals Google search bar Government Deductor Government Officers Grades of Employees Gurmeet Ram Rahim Singh HRMS HUF Harish Chandra Higher Education Hindu Undivided Family History Home Loan House Building Advance House Property House Rent Allowance How to stay protected Human Resource Management System Humanity IAS Officers IT Skills ITR Importance Income Statement Income Tax Changes Income Tax Refund Income and Expenditure Account Income from Gifts Indirect Cost Innovation Internet Interpersonal Interpretation Inventory Inventory Management Investigation Investments Irregularities Jiomeet App Jokes Kids Labour Laptop Laundering Leadership Leadership Tussle Learn Learn English Learn Excel Shortcuts Learning Ledger Ledgers Liquidity Logical Lokpal Lost Crypto currencies Love MS-Office MS-Word Maldives Mankind Mask Material Mathematics Matters Meaning Measurement Equipment Meerabai Messages Methods Minimum Income Scheme Misuse Mitigation Mobile Monitor Monitoring Morality Motivation Mumbai Lockdown NPS National Highways National Pension National Pension System Nationwide Payment News Non Performing Assets Non-performance Official Life One Liner Questions Outstanding PAN number Pakistan Parents tips Pebbles Penalty Pension Per Day DA Petroleum Phonebook Practices Prevention Prices Prime Minister Private Gain Probability Problem Procedure Protection Publica Publishing Purchase Question Quotation Quotes Rational Decisions Rebate Reforms Register Registration Relationship Rent Paid Reporting Research Retirement Robert Vadra SAP SWOT Analysis Saint Ravi Dass Salaries Saudi Arabia Scam Scientific Searching emails Section 234 (a) Section 234 (b) Section 234 (c) Section 87A Security Security of Bitcoins Self Growth Shortcut Smashwords Social Activists Software Space Speculation Spyware Standard Deduction Standard Deduction on Salaries Standards Statistics Story on Husband and Wife Study Material Sugamya Pustakalaya Superintendent Symbols Symptoms of Omicron Synonyms TA Rules TAN TDS Payment Talent Search Tax Credit Taxation Taxpayers Techniques for fast and efficient work Thought Tips for Students Toddlers Tools of Rulers Tourism Trial Balance Type UCP Uncertainty Unemployment Uniformity Unique Code of Payee United States of America Users Using Asterisk Using Quotes Using Site Using minus Utilization Utilization Certificate Vigilance Bureau Whatsapp Working Capital e-Payments e-filing eMarketplace eProcurement financial procedures gmail immunity innovative solutions pandemic records management red-handed speed vaccine बैंकिग मापने वाले यंत्र राष्ट्रीय राजमार्ग

Happy Moments

Learn and Update

Popular Posts

Auto_1

Horizontal Responsive1